Phd thesis committee member

PDF version of this page. Under extenuating circumstances e. Only members of this group are allowed to chair a thesis. Graduate faculty members whose status has been terminated due to retirement or who are in FERP status may complete outstanding examining committee, thesis committee, and advising assignments as chair if they wish to do so, but they may not accept new assignments to chair such committees see APM , III.

This may include part-time and adjunct faculty, retired program faculty, faculty from other programs or universities, and community professionals. In such cases, a curriculum vita of the individual concerned must accompany the submitted Master's Thesis Committee Assignment form. It is recommended that these procedures be published and be made available to incoming graduate students and new faculty members. A faculty member from another department may assume the role of committee chair only if eligible for and appropriately appointed as program graduate faculty see APM PDF document the student's degree program.

Faculties may request either paper or electronic copies. If a candidate is requesting a closed examination see Guidelines for Thesis Examination without Public Disclosure below , the thesis will be displayed but with the requirement that a non-disclosure agreement be signed by anyone wishing to review the thesis. Major criticisms of the thesis by members of the University must be submitted in writing to the Faculty Associate Dean, Graduate Studies no later than one week before the thesis defence.

Members of the PhD Thesis Examining Committee who have major criticisms of the thesis are encouraged to submit written comments to the Faculty Associate Dean, Graduate Studies no later than one week before the thesis defence. The Faculty Associate Dean will share these concerns with the supervisor and candidate.

If written comments are not submitted in advance, criticisms can be discussed at the defence but should not be discussed with other members of the Examining Committee prior to the defence. As new scholars, graduate students are expected to disclose and publicly defend their research results to ensure review from their peers and acceptance and inclusion of their findings in open scholarly discourse.

At times, graduate students may wish to protect their research results, particularly when they contain material of commercial or marketable value, or when restricted by a publication agreement. In those rare cases where such protection is not obtained in advance, it may be necessary to restrict the disclosure of thesis results from the public arena. In cases where private companies or other supporting organizations are involved in the research through a research contract or agreement, this request may be required by the terms of that agreement. In these cases:.

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Failure to follow these guidelines in their entirety will result in the normal practice of public disclosure and circulation of the thesis. The thesis defence is an oral examination of the student by the student's PhD Thesis Examining Committee, chaired by an impartial faculty member with ADDs status from outside the candidate's department. Any member of the university may attend. The Chair is responsible for the proper conduct of the examination.

Candidates first present their thesis orally with whatever aids are required to make an effective presentation. This presentation should be limited to no more than thirty minutes with the focus being on the main contributions and conclusions of the work. The presentation is followed by questioning. The oral examination should be structured in such a way that a period is set aside at the end of the examination for questions from non-Committee members.

If the chair of the PhD Thesis Examining Committee is unsure of the appropriateness or relevance of a question, they should ask the members of the Committee whether any of them wishes to have the candidate answer the question, thus in effect making the question posed one which would be authorized by a member of the Committee. The Chair, with agreement of the Examining Committee, will decide when to conclude the questioning. The candidate and audience will be asked to leave the room and the Examining Committee will deliberate in a closed session.

The Chair will provide a report to the Associate Vice-President, Graduate Studies and Postdoctoral Affairs on the conduct of the examination, any issues or problems that arose, and the decision of the Examining Committee. Recording of the thesis defence is not allowed, nor is the use of cell phones, cameras or any other recording devices unless used for the purposes of the examination presentation. It is expected that all members of the PhD Examining Committee attend the defence. If a committee member is unable to attend in person, that member may participate remotely.

If the member other than the supervisor, who cannot be replaced cannot participate remotely, then a new committee member should be found.

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The Supervisory Committee

In the case of an unanticipated, last-minute emergency absence of a committee member, the defence can proceed subject to the agreement of the candidate and the supervisor s as long as the following committee members are available in person or through electronic media to present their votes:.

Participation through electronic media teleconference, videoconference is limited to one member of the PhD Thesis Examining Committee. Only in exceptional circumstances may the remote participant be the supervisor. In exceptional circumstances, additional members may be allowed to participate remotely with approval of the Faculty Associate Dean, Graduate Studies. If the Associate Dean is a member of the Examining Committee, a decision to allow more than one member to participate remotely must be made by the Associate Vice-President, Graduate Studies and Postdoctoral Affairs.

Candidates may not participate remotely and must attend the defence in person. Any member of the PhD Thesis Examining Committee, including the external examiner, participating by electronic media must make allowances for the possibility of a failed connection. When remote participation is planned in advance, a written report must be submitted to the Faculty Associate Dean, Graduate Studies at least one week before the examination clearly identifying one of the categories pertaining to acceptability of the written thesis document.

In the event that remote connection is lost, the Chair will determine whether or not the duration of the disruption has had a material impact on the committee member's ability to assess the candidate's defence. If there has not been a material impact, and the connection has been reestablished, then the examiner may cast their vote as if the loss of communication had not occurred.

If there has been a material impact, and in the case that remote participation was planned and a report was submitted in advance, then the report will be read by the Chair and the vote of the member participating through electronic media, as indicated in the report, will be counted. When there is no such report, the vote may be nullified.


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If the connection fails during or before the examination, the report will be read by the Chair and the vote of the member participating through electronic media will be counted. The decision of the PhD Thesis Examining Committee is based both on the thesis and on the candidate's ability to defend it.

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The decision of the Examining Committee is made by majority vote. In the case of a master's degree by research the thesis is usually examined by only two examiners. Typically one of these examiners will be from within the candidate's own department; the other s will usually be from other universities and often from overseas. Following submission of the thesis, copies are sent by mail to examiners and then reports sent back to the institution. Similar to a master's degree by research thesis, a thesis for the research component of a master's degree by coursework is also usually examined by two examiners, one from the candidate's department and one from another university.

For an Honours year, which is a fourth year in addition to the usual three-year bachelor's degree, the thesis is also examined by two examiners, though both are usually from the candidate's own department. Honours and Master's theses sometimes require an oral defense before they are accepted. In Germany, a thesis is usually examined with an oral examination. This applies to almost all Diplom , Magister , master's and doctoral degrees as well as to most bachelor's degrees.

However, a process that allows for revisions of the thesis is usually only implemented for doctoral degrees. There are several different kinds of oral examinations used in practice. The Disputation , also called Verteidigung "defense" , is usually public at least to members of the university and is focused on the topic of the thesis. In contrast, the Rigorosum is not held in public and also encompasses fields in addition to the topic of the thesis. The Rigorosum is only common for doctoral degrees. Another term for an oral examination is Kolloquium , which generally refers to a usually public scientific discussion and is often used synonymously with Verteidigung.


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  • The Dissertation Committee: Responsibilities?

In each case, what exactly is expected differs between universities and between faculties. Some universities also demand a combination of several of these forms. Like the British model, the PHD or MPhil student is required to submit their theses or dissertation for examination by two or three examiners. The first examiner is from the university concerned, the second examiner is from another local university and the third examiner is from a suitable foreign university usually from Commonwealth countries.

The choice of examiners must be approved by the university senate.

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In some public universities, a PhD or MPhil candidate may also have to show a number publications in peer reviewed academic journals as part of the requirement. An oral viva is conducted after the examiners have submitted their reports to the university.


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  5. The oral viva session is attended by the Oral Viva chairman, a rapporteur with a PhD qualification, the first examiner, the second examiner and sometimes the third examiner. Branch campuses of British, Australian and Middle East universities in Malaysia use the respective models of the home campuses to examine their PhD or MPhil candidates.

    In the Philippines, a thesis is followed by an oral defense. In most universities, this applies to all bachelor, master, and doctorate degrees. However, the oral defense is held in once per semester usually in the middle or by the end with a presentation of revisions so-called "plenary presentation" at the end of each semester. The oral defense is typically not held in public for bachelor and master oral defenses, however a colloquium is held for doctorate degrees.

    Typical duration for the total exam is 1 hour 30 minutes for the MSc and 3 hours for the PhD. In North America, the thesis defense or oral defense is the final examination for doctoral candidates, and sometimes for master's candidates. The examining committee normally consists of the thesis committee, usually a given number of professors mainly from the student's university plus his or her primary supervisor, an external examiner someone not otherwise connected to the university , and a chair person.

    Each committee member will have been given a completed copy of the dissertation prior to the defense, and will come prepared to ask questions about the thesis itself and the subject matter. In many schools, master's thesis defenses are restricted to the examinee and the examiners, but doctoral defenses are open to the public. The typical format will see the candidate giving a short 20—minute presentation of his or her research, followed by one to two hours of questions. At some U. A student in Ukraine or Russia has to complete a thesis and then defend it in front of their department.

    Composition of the Ph.D. Dissertation Committee | Office of Graduate Studies

    Sometimes the defense meeting is made up of the learning institute's professionals and sometimes the students peers are allowed to view or join in. After the presentation and defense of the thesis, the final conclusion of the department should be that none of them have reservations on the content and quality of the thesis. A conclusion on the thesis has to be approved by the rector of the educational institute. The former Diploma de estudios avanzados DEA lasted two years and candidates were required to complete coursework and demonstrate their ability to research the specific topics they have studied.

    From on, these courses were replaced by academic Master's programmes that include specific training on epistemology, and scientific methodology. After its completion, students are able to enrol in a specific PhD programme programa de doctorado and begin a dissertation on a set topic for a maximum time of three years full-time and five years part-time.